records system (nu e sistem de inregistrari!!!)

Records Systems: Records systems constitute a special type of information system. This was first clearly articulated by David Bearman (in “Record-Keeping Systems”, Archivaria 36, Autumn 1993, pp.16-37).

Information systems are normally designed to keep information that is

  • timely
  • non-redundant
  • manipulable.

To act as records systems, they need to contain information that is:

  • time-bound
  • redundant
  • non-manipulable.

Managing records as evidence of social and organisational activity involves incorporating them into records systems that can:

  • carry them forward with their ‘fixed’ content
  • re-present their structure or documentary form
  • maintain sufficient contextual links to preserve their meaning through¬†¬† time.

Records systems ensure that transactions (records contents) are always linked to the contextual and structural information (metadata) which makes them records, and that records can continue to be rendered (re-presented) over time.